WorkRecode Privacy Statement

WorkRecode is a venture of AI Deploy Labs, operated by AI Deploy Ltd, a company incorporated in New Zealand.

WorkRecode is a global AI-powered workforce capability platform. It helps people learn AI, apply AI to their work, redesign workflows and demonstrate AI capability.

This Privacy Statement explains how AI Deploy Ltd collects, uses, stores, processes and discloses personal information when you use WorkRecode.

By using WorkRecode, you acknowledge that you have read this Privacy Statement.

1. Who we are

WorkRecode is a venture of AI Deploy Labs and is operated by AI Deploy Ltd.

For privacy purposes, AI Deploy Ltd is the organisation responsible for the personal information collected and held through WorkRecode.

Privacy contact: hello@workrecode.com

WorkRecode operates globally. Different privacy laws may apply depending on where you live, work or access WorkRecode. Nothing in this Privacy Statement limits any rights you may have under applicable law.

2. Information we collect

We collect information that is necessary to operate WorkRecode and provide its functionality.

This may include:

Account information

• name;
• email address;
• authentication information;
• account identifiers;
• account status; and
• information associated with account security and access.

Your password is handled through the authentication system. We do not receive or display your password in readable form.

Profile and professional information

You may provide:

• organisation;
• job title or role;
• professional responsibilities;
• work objectives;
• recurring work activities;
• professional goals; and
• other information about your work.

AI capability assessment information

You may provide:

• answers to assessment questions;
• descriptions of your AI experience;
• descriptions of how you use AI;
• examples of your work;
• confidence information;
• evidence of capability;
• implementation experience; and
• information about outcomes where you provide it.

Learning information

We may collect:

• learning-path information;
• learning progress;
• Tutor interactions;
• answers provided during learning;
• evidence demonstrated during learning; and
• completed learning stages.

Workflow information

WorkRecode is designed around your actual work.

When you use Workflow Recode, you may provide:

• descriptions of your work;
• descriptions of existing workflows;
• tasks and processes;
• workplace constraints;
• workflow opportunities;
• proposed workflow changes;
• your responses to AI proposals;
• accepted, rejected or edited proposals;
• workflow blueprints; and
• supporting evidence.

Practical assessment and capability information

We may collect:

• practical assessment responses;
• evidence of demonstrated capability;
• evidence relating to implementation;
• evidence relating to outcomes;
• capability assessments;
• capability reports; and
• information distinguishing what is reasoned, learned, applied, designed, implemented, measured or unverified.

3. Information about other people

In describing your work, you may provide information that relates to colleagues, customers, suppliers or other people.

You should only provide personal information about another person where you are authorised or otherwise permitted to do so.

Where possible, avoid providing unnecessary identifying information about other people.

If WorkRecode receives personal information about a person from someone other than that person, we will handle that information in accordance with applicable privacy requirements, including any applicable obligations concerning indirect collection. New Zealand's Privacy Act now contains specific requirements concerning indirect collection of personal information.

4. Information you should not provide

WorkRecode is intended for professional and workplace use.

Unless specifically required and appropriately authorised, you should not provide:

• passwords;
• authentication credentials;
• payment-card information;
• government identification numbers;
• highly sensitive personal information;
• confidential information that you are not authorised to disclose;
• trade secrets belonging to another organisation; or
• unnecessary personal information about another individual.

You are responsible for ensuring that information you provide to WorkRecode is appropriate for you to provide.

5. How we use your information

We use personal information for purposes including:

• creating and maintaining your account;
• authenticating you;
• providing WorkRecode;
• assessing your current AI capability;
• personalising your learning experience;
• generating your Learning Path;
• providing AI Tutor functionality;
• helping you analyse and redesign your work;
• generating workflow proposals;
• generating workflow blueprints;
• providing Practical Assessments;
• generating Capability Reports;
• saving and restoring your progress;
• maintaining security;
• detecting and preventing misuse;
• troubleshooting and improving service reliability;
• communicating with you about your account and the service;
• complying with legal obligations; and
• protecting our rights, users and systems.

Where permitted by applicable law, we may also use aggregated or appropriately de-identified information for operational analysis and improvement of WorkRecode.

We do not use your WorkRecode information to make employment decisions about you unless a separate service or arrangement expressly provides for that purpose.

6. AI processing

AI is fundamental to WorkRecode.

Information you provide may be processed by AI systems in order to provide functionality such as:

• assessment;
• personalised learning;
• tutoring;
• question generation;
• analysis of learner responses;
• workflow analysis;
• workflow proposals;
• workflow modelling;
• practical assessment;
• capability reporting; and
• other WorkRecode functionality.

Your information may therefore be transmitted to third-party AI or technology service providers that process information on our behalf.

AI-generated information is not automatically treated as fact.

WorkRecode is designed to distinguish learner-provided information from AI-generated or AI-derived information. Where workflow proposals are presented, the learner may be asked to confirm, edit or reject those proposals.

7. Third-party service providers

We use third-party technology providers to operate WorkRecode.

These providers may support services including:

• hosting;
• databases and storage;
• authentication;
• AI processing;
• email delivery;
• payments, where applicable;
• security; and
• other infrastructure and operational services.

We require service providers that process personal information on our behalf to handle that information consistently with applicable legal and contractual requirements.

We do not sell your personal information.

8. International processing

WorkRecode is a global service.

Some of our service providers may be located outside New Zealand, and personal information may therefore be stored or processed in countries other than New Zealand.

Where New Zealand privacy law applies, we will take reasonable steps to ensure that applicable requirements concerning overseas disclosure and processing are satisfied.

Where applicable law provides additional rights concerning international processing, those rights continue to apply.

9. How we protect information

We use reasonable technical and organisational safeguards appropriate to the circumstances to protect personal information against:

• unauthorised access;
• loss;
• misuse;
• unauthorised disclosure;
• alteration; and
• destruction.

No internet-based service can guarantee absolute security.

Where a privacy breach occurs, we will assess and respond to it in accordance with applicable law.

10. How long we retain information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and as required or permitted by applicable law.

Retention may depend on:

• whether your account remains active;
• the type of information;
• the purpose for which it was collected;
• legal obligations;
• security requirements;
• dispute resolution; and
• legitimate operational requirements.

We do not intend to retain personal information indefinitely where there is no continuing lawful purpose for retaining it.

11. Access and correction

Depending on applicable law, you may have rights to request access to personal information we hold about you and to request correction of information that is inaccurate, incomplete or misleading.

To make a request, contact:

hello@workrecode.com

We may need to verify your identity before responding.

12. Deletion requests

WorkRecode does not currently provide a self-service account deletion function.

You may request deletion of your account or personal information by contacting:

hello@workrecode.com

We will assess and process deletion requests in accordance with applicable law and our legitimate retention requirements.

Some information may need to be retained where we are legally required or permitted to do so.

13. Cookies and similar technologies

WorkRecode may use cookies, local storage and similar technologies that are necessary to:

• authenticate users;
• maintain secure sessions;
• maintain necessary application state; and
• provide core functionality.

We do not currently use WorkRecode to sell personal information to advertisers.

If we introduce analytics, advertising or other tracking technologies that materially change how information is collected or used, we may update this Privacy Statement and provide any additional notices required by applicable law.

14. Your responsibilities

You are responsible for:

• keeping your account credentials secure;
• providing accurate information where reasonably required;
• ensuring you are authorised to provide information about other people or organisations;
• avoiding unnecessary confidential or sensitive information; and
• using WorkRecode in accordance with the Terms of Use.

15. Global users and additional rights

WorkRecode is available globally.

Depending on your location, you may have additional privacy rights under applicable law, including rights relating to:

• access;
• correction;
• deletion;
• restriction of processing;
• objection;
• portability;
• withdrawal of consent where consent is the applicable legal basis; or
• complaints to a relevant privacy regulator.

These rights are subject to applicable law and its limitations.

Nothing in this Privacy Statement is intended to exclude or limit a right that cannot lawfully be excluded or limited.

16. Children

WorkRecode is intended for adults and professional users.

You must not use WorkRecode if you are under 18 years of age.

If we become aware that an account has been created by a person under 18, we may take appropriate steps to close the account and address the associated information in accordance with applicable law.

17. Changes to this Privacy Statement

We may update this Privacy Statement from time to time.

Changes may be made to reflect:

• changes to WorkRecode;
• changes to our information practices;
• new functionality;
• changes to technology;
• changes to service providers; or
• changes in applicable law.

Where required, we will provide appropriate notice of material changes.

The effective date shown at the beginning of this Privacy Statement indicates the date of the current version.

18. Contact

For privacy questions, access requests, correction requests or deletion requests:

AI Deploy Ltd

AI Deploy Labs — WorkRecode

Email: hello@workrecode.com